Running an independent B&B, guest house, or self-catering property means keeping a dozen plates spinning at once. Between prepping rooms, managing bookings, and looking after guests on site, the daily arrival routine can quickly eat up your afternoon.  

If you’ve ever found yourself glued to your phone waiting for a delayed arrival, manually re-sending the details of the key safe, or answering late-night check-in calls, we have some exciting news.  

Automated Key Codes with Smart Lock Integration is officially live in GuestAppy! You can now generate and deliver unique key codes automatically from your freetobook diary straight to your guests. 

Taking the Hassle Out of Guest Access 

Managing guest arrivals manually sounds simple enough, but small repetitive tasks quickly add up: 

• Generating codes in your lock app and manually copying them into emails or texts. 

• Staying on-site or on call because a guest is late and you’re left playing the waiting game. 

• Answering repeated questions, like explaining how to find the key safe, open the gate, or work the door keypad. 

Automating key codes won’t replace your personal touch; it’ll just remove the repetitive admin so you can focus on providing a great stay. 

Pre-arrival admin and check-in tasks can easily take hours out of your week. Some studies show that streamlining pre-arrival communication alone can save up to two hours of reception work per day, while small independent properties using automated access show how removing manual arrival admin supports a flexible set-up that doesn’t require an in-person reception.

How Smart Lock Integration Works in GuestAppy 

Smart Lock Integration automatically syncs your key codes with GuestAppy: 

1. When a booking is confirmed or updated in freetobook, GuestAppy connects directly with your integrated smart lock. 
2. A secure, unique key code is automatically created for that specific guest and stay dates. 
3. The code is sent automatically to your guest via freetobook Messaging and/or SMS.  
4. Guests can view their code instantly on their phone, no app downloads, account logins or physical keys required. 

Giving Guests the Flexibility They Want  

Today’s guests love self-service convenience. Research shows that 73% of travellers are more likely to choose properties offering flexible self-service options. Furthermore, recent guest surveys reveal that over 40% of guests prefer digital check-in options, with 34% highlighting keyless entry as part of an ideal stay.  

By pairing GuestAppy with your existing smart locks, your guests get total freedom to arrive whenever suits them, whether that’s 3 pm or 10 pm, while you enjoy complete peace of mind.  

Supported Smart Lock Brands & Getting Started 

We’re launching our Automated Key Codes feature with support for leading smart lock providers, starting with TTLock and Yale.  

Ready to automate your guest access?

Automated Key Codes are available as a simple add-on to GuestAppy. Connecting your locks is completely hassle-free; our team will hold your hand through the quick setup step by step to ensure everything runs smoothly.  

👉 Book your quick setup call with our team